Compliance Bureau

The Compliance Bureau of the Community Services Division is responsible for regulatory technical assistance and guidance regarding the administration of federal funds received from the United States Department of Housing and Urban Development (HUD). The Compliance Bureau serves as a resource to local units of government, community housing development organizations and non-profit agencies to ensure fiscal responsibility and program accountability by providing training on federal regulatory requirements, policies and procedures.

Audits

Audit requirements for entities receiving federal funds are governed by the United States Office of Management and Budget (OMB). The OMB issued 2 CFR Part 200 Subpart F, Audits of States, Local Governments and Non‐Profit Organizations, which provides specific audit requirements for entities receiving federal funds. Audits are a critical component of any financial management system. Regardless of the type or size of an entity, an effective audit can improve management operations and yield significant savings.

The Compliance Bureau provides technical guidance to assist recipients with2 CFR Part 200 Subpart F audit requirements and the division’s policy and procedures. For technical assistance with audits, please contact Angela Reed at 601.359.2351.

Policies and Procedures:

Audit Forms:

 

All federally funded projects must meet federal audit requirements. For more information please select audits.

Labor Standards

All laborers and mechanics employed by contractors and subcontractors to perform construction work financed in whole or in part with CDBG federal HUD assistance shall be paid wages at rates no less than the federal prevailing wage rates on similar construction in the locality. These wage rates are determined by the U.S. Department of Labor in accordance with the Davis-Bacon Act, as amended. For HOME projects, these standards shall apply to the rehabilitation of residential property, only if such property contains eight units or more.

The Compliance Bureau provides technical guidance to assist sub-recipients with federal labor standards compliance per 29 CFR Part 5 of the Federal Labor Regulations and the division’s policy and procedures. For technical assistance with federal labor standards, please contact Frednia Perkins at 601.359.9324.

Fair Housing

As a recipient of HUD funds, the Community Services Division must ensure compliance with Non-Discrimination and Affirmatively Furthering Fair Housing activity requirements providing Fair Housing/Equal Opportunity (FH/EO) rights to all citizens. The division must ensure that individuals are not discriminated against or excluded from participation in project-related activities on the basis of race, color, national origin, religion, gender, familial status and/or handicap (disability). All recipients of federal funds from CSD are required to affirmatively further fair housing within their communities.

The Compliance Bureau provides technical guidance to assist sub-recipients with Fair Housing Compliance and the division’s policy and procedures. For Fair Housing technical assistance, please contact Frednia Perkins at 601.359.9324.

Fair Housing Forms and Documents

Environmental

To receive federal funds from the Community Services Division for CDBG, an environmental review must be conducted for all projects prior to the release of federal funds. The environmental review is the examination of a project relative to the National Environmental Policy Act of 1969 (NEPA) and its related laws. Its purpose is to analyze the effect the proposed project will have on the people and the natural environment within the project area.

The Compliance Bureau provides technical guidance to assist in the preparation of the Environmental Review Record (ERR) as required by NEPA , HUD,  the division, and related laws and authorities per 24 CFR 58 of the HUD Environmental Regulations. For Environmental Technical Assistance, please contact Shirley Thompson at 601.359.9312.

Policies and Procedures:

CSD Environmental Policy and Procedures

Section 3

Section 3 of the Housing and Urban Development Act of 1968, as amended September 2, 1992, as a statutory provision per 24 CFR 135 of the federal regulations, requires that, to the greatest extent feasible, opportunities for training, employment, contracting and other economic opportunities be given to low and moderate income residents of the project area. Additionally, contracts for work in connection with the project be awarded to eligible business concerns which are located in, or owned in substantial part, by persons residing in the project area.

The Compliance Bureau provides technical guidance to assist sub-recipients with Section 3 compliance and the division’s policy and procedures. For Section 3 technical assistance, please contact Frednia Perkins at 601.359.9324.

Policy and Procedures

Forms:

Action Plan:

Sample Section Resolutions:

Procurement

All procurement and contracting for goods and services related to a federally funded project must ensure that all applicable federal and state procurement requirements are followed throughout the process as set forth at 2 CFR 200 of the federal procurement regulations. All procurements transactions, regardless of dollar amount, must be conducted in a manner to provide free and open competition.

The Compliance Bureau provides technical guidance to assist sub-recipients with procurement and the division’s policy and procedures. For procurement technical assistance, please contact Shirley Thompson at 601.359.9312.

HUD Procurement Regulations

Acquisition

All federally funded projects that involve acquisition or relocation/displacement must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA) of 1970, as amended and implementing regulations at 49 CFR Part 24. The purpose of the URA is to ensure that real property owners are treated fairly and consistently and eliminate coercion or actions that could be interpreted as such.

The Compliance Bureau provides technical guidance to assist sub-recipients with the acquisition requirements and the division’s policy and procedures. For acquisition technical assistance, please contact Frednia Perkins at 601.359.9324.

Anti-displacement and Relocation Assistance Plan

When a Public Agency Acquires Your Property

Citizen Participation

All applicants who seek funding from CSD must follow the Citizen Participation procedures in accordance with the requirements listed in Title 24 CFR 91.115 of the Housing and Community Development Act of 1974, as amended. The Act provides for and encourages citizen participation and emphasizes participation by persons of low and moderate income, particularly residents of predominantly low- and moderate-income neighborhoods, slum or blighted areas, and areas in which the state of Mississippi proposes to use federal funds.

The Compliance Bureau provides technical guidance to assist sub-recipients with citizen participation requirements and the division’s policy and procedures. For citizen participation technical assistance, please contact Frednia Perkins at 601.359.9324.

HUD logo

Equal Housing Opportunity Statement: We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. We encourage and support an affirmative advertising and marketing program in which there are no barriers to obtaining housing because of race, color, religion, sex, handicap, familial status, or national origin.