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Mississippi Development Authority Legal Statement and Disclaimer
Although the information at this Internet Web site (hereafter "Information") is presented in good faith and believed to be correct, the Mississippi Development Authority makes no representations or warranties as to the completeness or accuracy of the Information.
The information is supplied upon the condition that the persons receiving the same will make their own determination as to its suitability for their purposes prior to use. In no event will the Mississippi Development Authority be responsible for damages of any nature whatsoever resulting from the use of or reliance upon the Information or the product to which the Information may refer.
The Mississippi Development Authority makes no commitment to update, replace or correct any Information that appears on the Internet or that is contained on this Internet Web site.
HOWEVER, NOTWITHSTANDING ANYTHING TO THE CONTRARY, NO REPRESENTATIONS OR WARRANTIES, EITHER EXPRESS OR IMPLIED, OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR OF ANY OTHER NATURE ARE MADE HEREUNDER WITH RESPECT TO THE INFORMATION OR THE PRODUCT OF WHICH THE INFORMATION MAY REFER. THIS DISCLAIMER DISCLAIMS TO THE GREATEST EXTENT POSSIBLE UNDER APPLICABLE LAW, ALL WARRANTIES OF ANY NATURE, INCLUDING BUT NOT LIMITED TO THOSE LISTED ABOVE.
MISSISSIPPI DEVELOPMENT AUTHORITY (MDA)
PUBLIC RECORDS PROCEDURES
MDA PUBLIC RECORDS
Public Records as defined in Section 25-61-3, Miss. Code Ann. shall mean all books, records, papers, accounts, letters, maps, photographs, films, cards, tapes, recordings or reproductions thereof, and any other documentary materials, regardless of physical form or characteristics, having been used, being in use, or prepared, possessed or retained for use in the conduct, transaction or performance of any business, transaction, work, duty or function of any public body, or required to be maintained by any public body.
EXCEPTIONS TO PUBLIC RECORDS
Some documents exempted from public records requests include, but are not limited to, personnel records, trade secrets, confidential commercial and financial information of a proprietary nature as set out in Section 79-23-1, Miss. Code Ann. and records containing confidential client information and project proposals as set out in Section 57-1-14, Miss. Code Ann.
SUBMISSION OF REQUESTS
All requests for information under the Public Records Act must be submitted in writing to:
MDA Communications Office
Mississippi Development Authority
P.O. Box 849
Jackson, MS 39205
RE: PUBLIC RECORDS REQUEST
No verbal, email or telephone requests can be accepted for any public records request.
ASSESSMENT OF COSTS TO REQUESTOR
The requestor will be required to reimburse MDA for reasonable costs associated with the information request.
Such costs include, but are not limited to, time of the lowest paid but qualified staff member to evaluate and research the request, to retrieve any relevant files, to organize the information, to notify any Third Parties, to develop a cost estimate and schedule, to reproduce any requested material, to observe the inspection of records and to deliver the information requested. If necessary, the agency may engage third parties to perform these tasks. The requestor is required to pay the actual costs of these engagements.
Payment must be in the form of a certified check, money order, or corporate check made payable to MDA for the amount specified. No cash or personal checks can be accepted. Please note that the following types of public records request tend to require additional research and staff time and can have significant cost associated with filling the request: (1) Requests for very large volumes of material (2) Requests that are too broad (3) Requests that are unspecific in scope (4) Requests for information that has already been archived and (5) Requests for documents that are unusual in size.
If reproduction must be out-sourced due to type and/or volume of documents, requestor will pay actual reproduction costs. The requestor may choose to waive the 7-day response requirement to allow sufficient time for MDA to copy the material.
MDA reproduction charges are as follows: (duplex double)
8 ½ x 11" – $.25 per page
8 ½ x 14" – $.25 per page
11" x 17" – $.50 per page
TIMETABLE FOR PROCESSING
Upon receipt of a written request, MDA staff will evaluate the request; research the file to determine what information is available and in what format the information is stored and will furnish the requestor a cost estimate and projected schedule for providing the information. When payment in the amount of the estimated cost is received from the requestor, MDA will begin compiling the requested information.
If the actual cost is higher than the estimate, the requestor will be required to pay the difference before receiving the information. If the actual cost is lower than the estimate, MDA will refund the difference.
Except for Third Party Information referred to below, MDA staff will provide the requested information within 7 working days of the receipt of the cost estimate payment.
ACCESS OF PUBLIC RECORDS
Documents requested may be inspected at the MDA’s main office at 501 North West Street, Jackson, MS 39201 after a formal written request has been submitted and the agency has responded. Appointments will be scheduled with the requestor. Such inspection will be held at MDA’s main office at 501 North West Street, Jackson, Mississippi 39201. Original documents may not be removed from the MDA office. Inspections will be observed by an MDA staff person and the requestor will be charged based upon the hourly rate of the lowest paid but qualified staff person multiplied by the number of hours incurred. Cost estimates provided to the requestor will include the cost of an observer.
In lieu of physical inspection, the requestor may choose the reproduction of such documents. If so, the cost of copying and mailing will be included in the estimate provided.
THIRD PARTY INFORMATION
MDA must give notice to third parties who have provided records that contain trade secrets or confidential commercial or financial information and allow said third party a reasonable period of time to obtain a court order to protect the records before said information can be released pursuant to Section 25-61-9, Miss. Code Ann.